On-campus events are not only a source of enjoyment but a major source of memories too. Most of the memories that we will carry forward from the college will be made during the on-campus events. But it is not an easy job to organize one. We need a lot of hard work, planning, and finance to be able to organize a successful on-campus event. Moreover, there shouldn’t be any scarcity of motivation as motivation drives a person beyond his/her limits and make him/her do things that no one could even imagine he/she can perform. So here come some tips to organize a successful on-campus event :
- Form committees
Committees are absolutely essential to organize any event. Without committees, the event can never be a successful one as no single person or a group of persons can organize the whole event. There is an absolute necessity of persons from different interest to be placed in suitable committees so that no particular committee suffers from the lack of knowledge and experience.
- Gather more than the required number of organizers:
Workforce forms the base upon which the entire event rests on. If you get a good workforce, the event is bound to be successful. Also, we need to keep in mind that some people may and will back out of the organizing team due to lack of interests or personal problems. So you need to get an extra number of people in your team as a backup so that no one needs to take the extra burden to compensate for the loss.
- Include experience:
You may know how to organize your thoughts and actions, where to look for materials you need and how to execute your task. But keeping an experienced individual in your team will make your team work more efficiently, thus saving time and money both. That individual can also guide you what to and what not to do using his experience from his/her past failures and successes.
- Have sufficient funds :
Funds are the first and foremost thing that comes to your mind when you are said to organize an event. Plan your funds wisely. It is also advised to take help from a professional during the time of estimating the expenditures so as to avoid both over and under raising of funds. You will be in great trouble if you fall short of funds in the middle of organizing an event and you will be left with no options but to cash out your wallet. And if you raise extra funds it would create a negative impression about you in the minds of the sponsors and this may even lead to the back out of the sponsors from the next events. So calculate carefully.
- Create a friendly atmosphere in the organizing team :
Different people in the team have different mindset and thinking. Don’t create a sense of hierarchy in the team. Obviously, there would be the Managers and Coordinators in the team who would supervise the actions taken by the team but that shouldn’t suppress others. The friendlier atmosphere you make, the more ideas you get from the member. And ideas are the base of planning and actions that you take. So allow everyone to take part in planning and discussions.
Thus, you are on your way to organizing a successful and memorable on-campus event!